It was observed that as against 20 pins in a day, division of work and specialisation enabled 10 people to produce 48,000 pins in a day — watch the wonders of specialisation ! Lines of accountability are drawn in black and white. Organising is an important function of a manager. A tall structure portrays a large number of levels, while a flat one shows a smaller number of levels, as shown in Fig.9.3. This process, which is shown in Figure 2.1 “The Perception Process”, includes the perception of select stimuli that pass through our perceptual filters, are organized into our existing structures and patterns, and are then interpreted based on previous experiences.. iii. 2. Moreover there may emerge new relationships among groups of decision makers. b. Collecting Human and Material Resources: 5. This final step necessitates the determination of both vertical and horizontal operating relationships of the organisation as a whole. Authority should be in proportion to the work or responsibility. These departments can be either functional or divisional where in functional departments are related to common functions grouped into one department or divisional departments are created for businesses on the basis of either types of products, geographical location of the business or the targeted customer groups. (c) the informal relationships. The organising function is performed by a manager by taking the following steps: First thing first. There are four parts to the management process: planning, organizing, leading/ directing, and controlling. Once managers come to know what tasks must be done, they are ready to classify and group those activities into manageable work units. where there is no recognition process and, in some cases, it is illegal for fire fighters to engage in collective bargaining. Once the activities have been identified, they have to be grouped into units and each group is placed under the charge of a manager. The grouping of activities facilitates specialization. Establishing the basic department design for the organisation structure. This will help create a logical structure of authority-responsibility relationships and establish coordination. The activities may be grouped on the basis of functions, products, territories, customers, etc., depending on the nature of the business. Hence, a monitoring system to assess the effectiveness of the organisation and to make adjustments, must the established. The various activities are grouped into departments or divisions according to their nature. Once the work is divided and departmentalized then follows the allocation of responsibility. Organising is an ongoing process. An example of the latter is setting up a new plant or department or installing a new plant in an existing plant. The responsibility of every individual should be defined clearly to avoid duplication and overlapping of efforts. Overall tasks or activities of the organisation are determined to achieve this goal. first step to organizing and cleaning your home so i don't care if you have never been in the game or if you are trying to get back in the game (as i am) or have never left the game and are interested in hearing other ideas (and sharing your own!). For instance, production activity may be further divided into purchasing of materials, plant layout, quality control, repairs and maintenance, production research, etc. So long as the authority to discharge the responsibility is not given, the person concerned has no accountability. The business organisation is thus a structure and organising is the process. For example, Northern Zone, Eastern Zone, etc. If the organisation is working in different areas then activities can be grouped on the basis of region/territory viz. It is very important that for effective implementation of plans the work is assigned to such people who possess essential abilities and skills to perform their jobs with maximum efficiency. Although the determination of the objectives of an enterprise is done under the first function of management, i.e., planning but before commencing the process of organising a clear and detailed information about these objectives has to be obtained. People are assigned their duties after matching their capabilities to the job requirements. Clear Definition of Objectives: 6. Each major activity is divided into smaller parts. It not only establishes authority relationship but also provides a system of communication. a. true b. false. Disclaimer 8. Objectives are the specific activities that must be completed to achieve goals. Such coordination is necessary to ensure effective performance of specialized functions. It makes the optimum utilisation of human and material resources possible. Establishment of Structural Relationship for Overall Control 11. foundations-introductory-courses; 0 Answers. Delegation of Authority – Authority without responsibility is a dangerous thing and similarly, responsibility without authority, is like an empty vessel. The purposes and activities that organisations have at present or are likely to have in future are dictated by plans. Organising an Enterprise Step # 1. The process of organizing consists of following steps! It is important to recognize that … It is thus clear that organization provides a structural framework of duties and responsibilities. Every employee gets acquainted with the authority and gets heedful of the person they are supposed to report. Teachers who have proficiency in Mathematics and skills to teach the subject will be employed under Mathematics department. The steps are: 1. Each function or department may further be sub-divided to get the benefits of specialisation. Now that you’ve pinpointed your problem area, Keusch recommends easing into the decluttering process by starting with what you can see. The managerial function of organising may be called as the ‘process of organising’. 1. 4. What was happening in the class the next morning was unimaginable. The function of organising is to arrange, direct, coordinate, and control the activities of an enterprise. The first step in organizing any essay is to create a thesis statement. Ask yourself this question: Is it a multi-purpose space? The stages or steps in the process of organisation are explained below:-1. To illustrate Materials Management Department may function alongside the Purchase Department to allow better coordination and reduce the ‘lead time’. Every individual is given the authority necessary to perform the assigned activity effectively. In this section, you will gain an understanding of these basic steps of organizing a community group in a neighborhood, a congregation, an institution, etc. The whole work is to be divided into smaller activities so that duplication is avoided and work can be completed as per the organisational objectives. Hence, organisation must provide a mechanism for coordinating the efforts of employees so that they can work together in team spirit. Begin writing your final draft by picking or creating one sentence that directly reflects the main point of your essay. Therefore, the initial step will entail dividing the work into different and specific areas or jobs. The class teacher forgot to divide the work, assign responsibilities and develop reporting relationship. The activities are to be assigned first. What is social planning? These will form the basis of authority thereafter. North zone, South zone, West zone, East zone. This process is called departmentalisation. If there are too many people working in a group it is essential for group members to know from whom they have to take orders and to whom they are accountable. Objectives will help determine the broad economic and social goals to be accomplished by the organisation. As soon as the tasks are classified and grouped into related work units (production, marketing, accounting and personnel)the third process, viz., departmentation, is being finalized, i.e., a decision is being made on the basic organisational format or departmental structure for the enterprise. At the top level, administrative management first fixes the common objectives of organisation. For example- if a marketing manager is assigned the responsibility of increasing sales but has not been given the authority to appoint sales representatives needed for the job, the increase in sales cannot be expected. It is task and process oriented. The following are five basic steps from the union representative’s first contact with employees to the signing of the union contract, and we will discuss each one in-depth below: The union will spread its message inside the workplace. The Organizing PROCESS. Clarifying the authority is useful in making the company’s operations efficient. It is at this stage that members of the organisation know from whom each has to take instructions and to whom one has to issue instructions. Perhaps you also use your kitchen table as a homewor… “A strong organizing committee is the foundation for creating a powerful, democratic and active union,” says the Massachusetts Nurses Association (MNA). In effect this step is ‘putting it all together’. Allocation of Fixed Responsibility to Definite Persons – Here, specific job assignments are made to different subordinates, or ensuring a certainty of work performance. This committee represents all major departments and all shifts etc of the organization. There are several ways to describe the organizing process but here are basic steps which are used. Fixing the objectives of the organisation. For example, if the organisation wants to export goods, it should determine the nature and type of goods to be exported, the sources from where raw material will be obtained, countries where goods will be exported, co-ordinate with foreign buyers etc. Defining Authority and Responsibility. It will help in setting up of the proposed organisation and what will be nature of the work to be done through the organisation. From the chain of command emerges a new principle, viz., unity of command, originally advanced by Henri Fayol. Organising it is not only such an activity which includes determination of activities; and the defining of inter-relationship but it also ensures the optimum utilisation of human resources by providing physical resources and the right environment. 1. After that, departments may be linked depending on their related activities or functions. Before we start to organize the process, we need to make sure the organization is ready for strategic planning. This process is known as departmentation. A person who is saddled with a responsibility must be given some authority too. ... Reading the literature, checking it for relevance, and taking notes c. Organizing the literature with a literature map d. Locating the literature about a topic. Steps in the Process of Organising. Secondary grouping is made on the basis of geographical areas, types of customers, equipment used, processes adopted or constituent parts of major leading function. In a way, he/she did not ‘organise’. Content Guidelines 2. (iii) Establish the basic department design for the organisation structure. Among all teachers, the teacher who has the ability to administer the overall working of the department will be appointed as Head of the department. Grouping Activities – Under the grouping activities, when similar and closely related activities are grouped together to make division and departments, it is known as departmentalization. People with an aptitude for figures and numbers may be seen fit for the accounts department. In the 6-step process, marketing and reflecting refer to bringing what you’ve written in front of your audience and assessing the feedback to understand what you could have done better. The organising process involves five broad steps: It is necessary to determine those activities which are essential to accomplish the organisational objectives. Under the grouping of activities all the similar type of activities are given to one particular department. For example, most of us use our kitchen for meal preparation, food storage, and eating family meals. In a trading organisation, purchases and sales are the two main activities. the number of subordinates who should report directly to each superior is decided. This grouping or combining of activities is called departmentation. Such an activity needs special attention. 1. In a hierarchy, the authority flows from the top to the bottom. iii. In this respect information about how many types of mobile phones will be manufactured, whether the necessary parts required for manufacturing mobile phones will be manufactured or purchased, how extensive the sales area will be – will it be the state, the whole country or international? After departmentalisation, the next step is to assign the work to the employees according to their skills and competencies. The process of organising involves the following major steps: The organisations have strong internal focus on job descriptions and functional specialisations to create conditions for work-flow in a streamlined manner. For example, a school may have different departments like teaching, office administration, library, sports, etc., and a particular department, say teaching, can further be sub-divided into smaller departments on the basis of subjects like Commerce, Economics, English, etc. Can you identify the reason? In addition, 1 really should focus on obtaining the intellectual information all the time. Constant appraisal and reorganisation is an integral part of the organising process. Each job should be classified under some category. Coordinating Activities. At this stage, managers perform the following functions: (i) Examine each activity identified to determine its general nature. For accomplishing the works which are similar in nature different tasks, processes or skills required are to be placed together so as to achieve the organisational objectives. This will ensure overall control over the working of all departments and their coordinated direction towards the achievements of predetermined goals of business. Co-Ordination 9. Performing the same task over and over again increases the skills and efficiency of workers. When help comes from many people and outside planners in order to stress problem solving. Since one person cannot manage all the organisational activities, total task is divided into smaller units and assigned to members. In short, “the organisation process, like all managerial functions, is ongoing. The first step, therefore, is to determine the tasks that must be performed to achieve the established objectives. Don’t skip this step. To equip every individual to effectively shoulder the duties and responsibilities assigned to them, there must be delegation of authority. Management, Functions, Organising, Process of Organising. For accomplishing works which are similar in nature different tasks, processes or skills required are to be placed together so as to achieve organisational objectives. This is known as the division of work in management terms. It is an ongoing process which involves gathering resources, identifying work to be performed, assigning duties and responsibilities, delegating authority, and coordinating the efforts of the employees. Share Your Word File Disclaimer Copyright, Share Your Knowledge This can affect achievement of organisational goals. For example- under the Department of Production, purchase department, stock department, research department, etc., can be established to get the benefits of specialisation. Organising is the second basic function of the management. The success of an organization depends upon the provision of proper physical facilities and right environment. 5. The jobs identified from the previous step are further grouped together and put into separate departments. An examination of the organisation chart enables one to see how the organisation groups its activities to accomplish its goals to the best possible level. Coordination in the organisation is essential for better performance of employees as well as for the timely achievement of organisational goals. Plagiarism Prevention 5. For example- the purchase manager will be given the responsibility for the purchase of goods; the sales manager will be responsible for the sales; the advertising manager will be responsible for advertisement and the finance manager will take care of the responsibility of finance. Determination of Objectives Division of Activities 2. On the other hand, the purchase manager will get orders from the General Manager and will be responsible to him. For example, the finance department wants to cut down costs, but marketing department wants more funds to advertise the products. Furthermore, the organisation charge can help managers locate duplications and conflicts as a result of awkward arrangements and can be used as a trouble-detector. In order to achieve the objectives of the enterprise, certain activities are necessary. On the basis of functions – Various activities are grouped into different departments on the basis of various functions in the organisation. The head of the department must know that he/she will take instructions from and report to vice principal or principal. Coordination between Authority and Responsibility: Healthy relationships between various groups facilitates smooth interaction which assists the organisation in achievement of its goals. Consideration of Plans and Goals 2. Many charts also show formal communication flows that exist apart from the chain of command. Further, establishing reporting relationships facilitates coordination at all levels of management. The 3-step process is a generalization of the other process types, while the 7-step process breaks down the sub-steps in the others. The individual groups of activities are then allotted to different individuals according to their ability and aptitude. Examine each activity identified to determine its general nature (marketing, production, finance, personnel, etc.). Authority flows from top to bottom in the hierarchy. For example- the purchase manager will be the superior for all the employees of the purchase department. An individual who is entrusted with the responsibility must be given authority necessary to carry out the duties assigned to him. When power or resources are redistributed in order to enable community change. in 1986) some old ones may be entrusted with additional responsibility and some new departments may be created or set up. Key activity signifies the importance of this activity in the achievement of the objectives of the enterprise. Share Your PDF File This article throws light upon the five main steps involved in organizing process. Which is the first step in the process of conducting a literature review? The clearly defined relationships helps to create a hierarchal structure and facilitates coordination amongst different departments. Before publishing your Articles on this site, please read the following pages: 1. A business cannot function in anarchy. Activities can be grouped in the following ways: i. The union informs the NLRB of interest in unionizing. Groups, departments and divisions are being formed on the basis of the objectives of the organisation. 6. The various processes of organization explained above are technically performed through-, (b) Delegation of authority and fixation of responsibilities, and. For example, from its very inception a business firm will continue to seek profit and in this endeavour it will continue to employ human and non-human (material) resources. 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